Privacy Policy

1. Data Controller

The data controller responsible for your personal data is:

2. What Data We Collect

We collect and process the following categories of personal data:

2.1 Account Data

• Email address
• Name (if provided)
• Company name (if provided)
• Wialon account credentials (encrypted tokens only)

2.2 Trip and Fleet Data

• Vehicle information from your Wialon account
• Trip data (routes, distances, durations, speeds)
• Driver assignments you create in FleetTAB

2.3 Technical Data

• IP address
• Browser type and version
• Device information
• Pages visited and features used

3. Legal Basis for Processing

We process your personal data based on:

• Contract performance (Art. 6(1)(b) GDPR) — To provide FleetTAB services
• Consent (Art. 6(1)(a) GDPR) — When you authorize Wialon data access
• Legitimate interests (Art. 6(1)(f) GDPR) — For analytics, security, and service improvements
• Legal obligation (Art. 6(1)(c) GDPR) — When required by law

4. How We Use Your Data

We use your personal data to:

• Provide trip analytics and reporting features
• Connect to your Wialon account securely
• Enable driver assignment functionality
• Generate and export trip reports
• Process payments for premium features
• Send service-related communications
• Improve our platform and user experience
• Ensure security and prevent abuse

5. Wialon Integration

FleetTAB connects to your Wialon account to retrieve trip data. Important points:

• We use secure token-based authentication
• We only access data necessary for trip analytics
• Your Wialon password is never stored by FleetTAB
• You can revoke access at any time
• FleetTAB is not affiliated with Wialon/Gurtam

6. Data Sharing

We may share your data with:

• Service providers — Hosting, analytics, payment processing (Paddle)
• Wialon/Flespi — To retrieve your fleet data (as authorized by you)
• Legal authorities — When required by law

We do not sell your personal data to third parties.

7. International Transfers

Your data may be transferred outside the European Economic Area (EEA). When this occurs, we ensure appropriate safeguards are in place, including:

• Standard Contractual Clauses (SCCs) approved by the European Commission
• Transfers to countries with adequate data protection laws

8. Data Retention

We retain your personal data for:

• Account data — Duration of your account + 30 days
• Trip data cache — 24 hours (refreshed from Wialon)
• Driver assignments — Until you delete them or close your account
• Billing records — 5 years (legal requirement)
• Analytics data — 26 months (anonymized)

9. Your Rights

Under GDPR, you have the right to:

• Access — Request a copy of your personal data
• Rectification — Correct inaccurate or incomplete data
• Erasure — Request deletion of your data ("right to be forgotten")
• Restriction — Limit how we process your data
• Portability — Receive your data in a machine-readable format
• Objection — Object to processing based on legitimate interests
• Withdraw consent — Withdraw consent at any time

To exercise these rights, contact us at privacy@theassettrack.com.

10. Cookies

FleetTAB uses cookies for:

• Essential cookies — Authentication and session management
• Preference cookies — Language and display settings
• Analytics cookies — Privacy-focused usage analytics

You can control cookies through your browser settings.

11. Security

We implement appropriate technical and organizational measures to protect your data, including:

• Encryption in transit (TLS/SSL)
• Encrypted storage of authentication tokens
• Access controls and authentication
• Regular security assessments

12. Children's Privacy

FleetTAB is a business service not intended for individuals under 18 years of age. We do not knowingly collect personal data from children.

13. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by posting the new policy on this page and updating the "Last updated" date.

14. Complaints

If you believe your data protection rights have been violated, you have the right to lodge a complaint with the Polish Data Protection Authority:

15. Contact Us

For any questions about this Privacy Policy or our data practices, please contact us:

• Email: privacy@theassettrack.com
• Address: ul. Marszalkowska 115/338, 00-102 Warszawa, Poland